ISO 28005-1:2013

Overview

ISO 28005-1:2013 - "Security management systems for the supply chain - Electronic port clearance (EPC) - Part 1: Message structures" defines the technical foundation for electronic port clearance (EPC). It specifies XML message structures, transmission and software requirements, business scenarios and transaction patterns to support machine-to-machine exchanges between ships (or their representatives) and authorities responsible for port clearance. The standard is designed to support implementation of a maritime single window (SW) and to meet information requirements of the FAL Convention.

Key technical topics and requirements

• XML message structures for EPC, intended primarily for machine-to-machine data transfers.
• Defined message types and data blocks such as request, cancel, receipt, and acknowledgement.
• Message transmission requirements, transaction patterns and alternative message sequences for business-to-administration and business-to-business flows.
• New data types and code lists (e.g., MessageTypeContentType, RequestErrorCode, EPCClearanceStatusType) for consistent interpretation of clearance information.
• Operational security and electronic communication interface requirements to ensure reliable, secure exchanges.
• Support for alternative data sources and transfer mechanisms; guidance to complement UN/EDIFACT (ISO 9735) interfaces where needed.
• Software and implementation guidance, including advice on Single Window configurations from minimal to advanced cooperation between ship and shore (Annex A and Annex B).

Practical applications and users

ISO 28005-1 is used to enable interoperable, standardized electronic port clearance processes that reduce manual paperwork and speed port operations. Typical users and implementers include:

• Ship masters, ship owners and shipping agencies submitting EPC messages
• Port authorities and national authorities processing clearance requests
• Maritime single window operators designing SW services and workflows
• Port systems vendors and software integrators implementing XML interfaces and secure message exchange
• Logistics and supply chain stakeholders who may integrate EPC data into broader maritime transport systems

Benefits include streamlined port call clearance, improved data reuse (submit once), reduced processing times, and better compliance with IMO/FAL information requirements.

Related standards

• ISO 28005-2 (Core data elements) - complements Part 1 by defining the data content
• UN/EDIFACT (ISO 9735) - alternative electronic data interchange format commonly supported alongside ISO 28005-1
• Supporting standards mentioned: ISO 8601 (date/time), ISO/TS 20625, ISO/TS 15000-5, ISO 14533, ISO 17369

Keywords: ISO 28005-1, electronic port clearance, EPC, maritime single window, XML message structures, port clearance, FAL Convention, machine-to-machine.